Instruction to Chairs and Presenters
1. For Organizers/Chairs
2. For Oral Presenters
3. For Poster Presenters
1. For Organizers/Chairs
Arrival
Please come to the “Time keeper’s desk”at the right-front of the room and let the staff know by 15 minutes before the starting time.
Process and Timing
The organizers/Chairs are expected to ensure that all presentations start and finish punctually as scheduled.
＜Plenary Lecture / Joint Keynote Symposium / Symposium / Workshop＞
Please note that presentation time and discussion time vary depending on presentations.
＜Joint Workshop / Poster Flash Talk / Joint Young Scientist Session＞
Time allocation for each presentation is as follows. Staff will assist with timing by bell signal.
| Total | Presentation | Discussion | 1 ring (2 min. left to the end of presentation) |
2 rings （End of presentation） |
3 rings (End of discussion) |
|
|---|---|---|---|---|---|---|
| Joint Workshop | 15 | 12 | 3 | 10 min. passed | 12 min. passed | 15 min. passed |
| Poster Flash Talk | 5 | 5 | 0 | 4 min. passed | 5 min. passed | – |
| Joint Young Scientist Session | 10 | 7 | 3 | 5 min. passed | 7 min. passed | 10 min. passed |
2. For Oral Presenters
Language of presentation
All the program will be in English. Please prepare your slides (Power Point) and posters in English.
However, only oral presentation at Joint Young Scientist Session will be in Japanese. *Poster presentation will be in English.
Presentation time
＜Plenary Lecture / Joint Keynote Symposium / Symposium / Workshop＞
Please note that presentation time and discussion time vary depending on presentations.
＜Joint Workshop / Poster Flash Talk / Joint Young Scientist Session＞
Time allocation for each presentation is as above chart. Staff will assist with timing by bell signal.
Presentation Method
Projector (connected to a laptop) will be used for presentations. Please note that no slides or OHP are prepared. Your own laptop and data (USB flash memory or CD-R) are available.
If you bring your own laptop, please see the following “Technical Requirements for your laptop”.
Preview
Please come to the “Preview desk” at the left-front of the room with your laptop or data (USB flash memory or CD-R).
- Ensure that your computer is equipped with the proper monitor connector (mini D-sub 15 pin) as shown below. If your computer does not have this connection, please bring an appropriate converter with you.
- Be sure to bring an AC adaptor. Please note that voltage in Japan is 100V and the frequency ranges 50-60 Hz depending on the area (60 Hz in Kobe). The socket is type A, which has two flat plug holes. If your laptop is not convertible, transformers and/or plug adaptors are necessary.
- Set up your laptop not to show screensaver or be on the power saving mode.
- Adjust screen resolution to 1024×768 pixel (XGA).
- Monitor, computer mouse, and slide operating switch will be prepared on the podium for you to operate by yourself.
Mini D-sub 15 pins Monitor connector
3. For Poster Presenters
Poster session room
The Kobe Chamber of Commerce and Industry, Event Hall (2F) & Shinsho Hall (3F)
Periods of poster displayed
Each poster will be posted for one day. Please set up your poster in the morning of your presentation day and also remove it by yourself. The secretariat will not remove, store or return.
Posting, presentation, discussion, removal
Please stand by your poster and respond to questions and discuss during the presentation and discussion time. Please wear a yellow ribbon indicating a poster presenter on your chest.
| Date | May 29 (Tue) [Day 1] | May 30 (Wed) [Day 2] / 31 (Thu) [Day 3] |
|
|---|---|---|---|
| Posting | 8：00～9：00 | ||
| Presentation & Discussion |
Odd Number | 14：10～15：10 | 14：00～15：00 |
| Even Number | 15：10～16：10 | 15：00～16：00 | |
| Removal | 19：20～19：30 | 19：10-19：30 | |
Posting information
- Location
The last 3-digit presentation number is on the upper left of each panel. Please use the panel that matches your presentation number. Push pins are prepared at each panel. Please refer to the Poster session room layout to find your panel. - Panel size
Each panel space available is 90cm wide x 150cm high. Please indicate your presentation title, author(s), and affiliation(s) on top of the poster. - Language
Poster must be made in English. Presentation and discussion will be in English as well.
