AGREEMENT2015

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AGREEMENT2015

Articles of Association of JSDB

The articles consist of main rules, supplementary notes and the detailed regulations for election.
Supplement: Website committee bylaws; Agreement on website management

Main Rules ▼ Supplementary provisions ▼ Mutual Consent ▼
Supplementary Notes ▼ The Detailed Regulation for Operation of The President Election ▼ The Detailed Regulation for Operation of The Councilors Election ▼
Website Committee Bylaws ▼ Agreement on Website Management ▼

Main Rules

Article 1 This society is Japanese Society of Developmental Biologists (abbr: JSDB).
Article 2 The aim of the society is to endeavor the development and dissemination of Developmental Biology.
Article 3 The society conducts the following activities in order to achieve the mission stated in Article 2.
  1. Issuance of publication in European Languages
  2. Holdings of the conferences, meetings etc.
  3. Other related activities necessary to achieve the mission.
Article4 The society member are classified into 3 types; regular member, student member and supporting member.
  1. The regular member and the student member are the members who share the purpose of the society and pay the membership fee following the routine procedure. The members are allowed to attend the proceedings of the general meetings and apply for the research presentation at the meetings.
  2. The supporting members are the members who may be personal or corporate sharing the purpose of the society and pay the membership fee following the routine procedure.
Article 5 The society appoints the following directors;
The president / The councilors / The managers and the secretary-general / The editors of the publication and Editor-in-chief / The auditor (i.e. CPA)
  1. The president shall preside over affairs of the society and shall present the society. The term of the presidency shall be 2 years. The term shall not be extended in a row.
  2. The president and councilors shall establish the council in order to manage the society by deliberating important duties. The council shall be held by the request from either the president, more than 30 members of the councilors or more than 30 members of regular members / the student members. The term of the councilors members shall be 2 years and the the term shall not be extended in a row. If the president resigned before the term end because of unforeseen circumstances etc., the councilors shall appoint the deputy president through deliberation in the committee.
  3. The executive head and the managers shall support the president's duty and deal with the daily general affairs and accounting of the society.
  4. The auditor (the appointed CPA) shall audit the financial account of the preceding fiscal year.
  5. The editor-in-chief and the editors of publication in European languages shall compose the editorial board and take complete responsibility for that act. The term of the editor-in-chief and the editor shall be 3 years.
Article 6 The fiscal year of the society shall start from January 1st to December 31st.
Article 7 The society shall generally hold the annual ordinary meetings in order to consult and conclude general affairs of the society.The president may, if he/she finds it necessary, convene an extraordinary general meetings.
Article 8 The society shall hold the annual meeting and the members shall present the research. The chairman shall be appointed by the president of the society. The committee members shall be appointed by the chairman for the annual meeting. The chairman is the chief executive officer for the annual meeting and has supervision over and direction of the work for the meeting.
Article 9 Arrearage of the membership fee over 1 year may result in the expulsion of the member.
Article 10 The society may open branches in the provinces.
Artcle 11 Any changes to the constitution of the society shall require resolutions of the general meeting and it requires a majority vote of two third or more of those attending.

Supplementary provisions

Article 1 The president shall decide the office of the society after hearing of the opinions and upon deliberation of the council.
Article 2 The membership fees are as follows;
  1. The regular members shall pay the amount of 10,000 JPY at the beginning of FY.
  2. The student members shall pay the amount of 3,000 JPY at the beginning of FY.
* Paying by credit cards would cost the additional commission fee of 5%.
Article 3 The method of the president and the members of the council election is as follows;
  1. The president and the the members of the councilors (14 persons) shall be elected by vote of the regular members and the student members. In such case, The president may nominate the number of candidates.
  2. The management of the election shall be operated by the members of election management (3persons) selected by the councilors.
Article 4 The executive head and the managers shall be nominated by the president and approved by the council.
Article 5 Selection of the editorial team of the publication in European languages shall be conducted as follows;
  1. The editor-in chief shall be selected by the council.
  2. 3 editors shall be selected by the council. 10 editors, within or outside the society, shall be selected by the editor- in- chief in light of trends in Developmental Biology, of which 3 persons shall be selected as the associate editors by the editor-in-chief.
  3. In addition to the above, a few members of the advisory board shall be selected by the editor-in-chief.
Article 6 The auditor (CPA) shall be appointed upon deliberation of the council.
Article 7 The president may establish the committee and appoint the chairman of the committee in order to execute the relevant services in the events listed in Main Rules, Article 3, paragraph (3).
Article 8 The council shall extensively collect opinions of the members at least every decade for radical reconsideration of the society itself.
Article 9 These main rules shall commence on 1st January, 1972.

Mutual Consent

Article 1 Operation of the society shall be executed by the interim budget under the responsibility of the president from 1st January until the general meeting ends every year. The budget of the fiscal year shall be approved at the general meeting based on the previous FY budget.
Article 2 Based on the reflection on the past 10 years since the foundation of Japanese Society of Developmental Biologists, the president may select and appoint 3 or fewer members outside of the elected committees.
Article 3 Candidates for reviewing committee on Biological Science (Dicipline), Developmental Biology (Research Field) of KAKEN grant shall be selected by the council.
Article 4 The board members of ISDB (The International Society of Developmental Biologists) shall be selected by the council.
Article 5 JSDB shall establish the website committee to operate the website.
Article 6 The absence of annual membership fee payment may result in following cases;
  • If the membership fee is 1 year in arrears, the membership shall be disqualified, presentation at the meetings shall be suspended.
  • If the membership fee is 2 years in arrears, the member shall be expelled from the society. However, if he/she pursued the admission to the society again, he/she shall pay the overdue annual membership fee and the annual membership fee for the year of re-admission to the society. After the payment completed, the membership shall be approved with the original ID number.

Supplementary Notes

Article 1 This mail rule was approved on August 25th, 1971 at the 4th general meeting.
Article 2 Additional Clauses Article 1, 2 and 3 were revised on June 22nd, 1974 at the 7th general meeting
Article 3 The preamble of the articles was added and the Mail Rules Article 5 and 11 were revised on May 28th, 1976.
Article 4 The preamble of the articles was added and the Mail Rule Article 5 and the Additional Clause 3 were revised on May 28th, 1982 at the 15th general meeting.
Article 5 Modification of The Main Rule Article 4, 9, Additional Clause Article 2, The Detailed Regulation for Operation of the President Election Article 3 and The Detailed Regulation for The Council Election Article 3 (Foundation of the student members and the revision of the membership fee) were approved on May 29th, 1987 at the 20th general meeting. These revisions became effective on January 1st, 1988.
Article 6 Supplementary Provision Article 2 was revised at the 24th general meeting on May 24th, 1991.
Article 7 Supplementary Provision Article 5 was modified at the 25th general meeting on May 29th, 1992.
Article 8 Supplementary Provision Article 5 was revised at the 26th general meeting on May 27th, 1993.
Article 9 Supplementary Provision Article 2, The Detailed Regulation for Operation of the President Election Article 3 & 5 and The Detailed Regulation for The Council Election Article 3 were revised and Mutual Consent Article 3 was added at the 39th general meeting on June 2nd 2006.
Article 10 Supplementary Provision Article 2 was revised at the 40th general meeting on May 29th, 2007.
Article 11 Main Rules Article 5 and Supplementary Provision Article 6 were revised at the 42nd general meeting on May 30th, 2009.
Article 12 Main Rules Article 4 and Supplementary Provision Article 2 and Mutual Consent 6 were revised at the 47th general meeting on May 29th, 2014.

The Detailed Regulation for Operation of The President Election

Article 1 This detailed regulation is about the procedures on the operation of the president election stated in the Main Rules.
Article 2 The members of the election management committee (the members shall constitute the committee and select one president of the committee) shall have all responsibilities regarding management of the operation of the election.
Article 3 The president election shall be conducted by way of secret single ballot either by e-voting or mail-in voting of the regular members and the student members on or before the election day.The method of mail-in voting is as follows;
  1. A election ballot sheet shall be the one approved by the election management committee received on or before the election day.
  2. The voter shall fill in the full name of the candidate in the election ballot sheet. However, the address and organization of the candidate shall be stated if 2 or more candidates have identical name.
Article 4 The voting shall only be valid if the election ballot sheet filled in correctly as stated in Article 3 of this detailed regulation. However, if a voter fills in 2 or more names of the candidates or the name filled in is unclear or unreadable, the ballot shall be invalidated. The validity of the vote shall be consulted among the members of the election management committee.
Article 5 The candidate shall obtain more than half of the valid votes to win the first election.
If no candidate could obtain more than half of votes in the first election, top 3 candidates shall contest the second election.
If the votes are equally divided and the number of candidates counts 4 or more within top 3 voting scores, those candidates shall be the candidates for the second election by way of secret single ballot either by e-voting or mail-in voting in accordance with Article 3.
Article 6 The candidate obtained the most votes in the second election shall be elected. However, if 2 or more candidates have most votes equally, The successful candidate shall be selected by the election management committee
Article 7 The election result shall be reported to the incumbent president immediately and the successful candidate shall be notified of the result from the election management committee.

The Detailed Regulation for Operation of The Councilor Election

Article 1 This detailed regulation is about the procedure on the operation of the election of the councilors.
Article 2 The members of the election management committee (the members shall constitute the committee and select one president of the committee) shall have all responsibilities regarding management of the operation of the election.
Article 3 The election shall be conducted by way of secret plural ballot of 14 candidates either by e-voting or mail-in voting of the regular members and the student members on or before the election day.
  1. A election ballot sheet shall be the one approved by the election management committee received on or before the election day.
  2. The voter shall fill in the full names of the 14 selected candidate in the election ballot sheet. However, the address and organization of the candidates shall be stated if 2 or more candidates have identical name.
Article 4 The voting shall only be valid if the election ballot sheet filled in correctly as stated in Article 3 of this detailed regulation. The validity of the vote shall be consulted among the members of the election management committee.
Article 5 Top 14 candidates shall be elected. However, if the candidates obtain the same number of votes among top14 and the number of candidates counts 15 or more within top 14 ranked votes, the committee shall select the successful candidates ranked at the lower position in accordance with number of votes and the successful candidates shall be decided by lot.
Article 6 The candidate obtaining the second largest number of vote shall be selected as the member of the committee, if the member of the committee elected as the president of the society.
Article 7 The election result shall be reported to the incumbent president immediately and the successful candidate shall be notified of the result from the election management committee.

Website Committee Bylaws

Article 1 This bylaws shall be the regulation of the website committee, herein after referred to as "the committee", of the society.
Article 2 The members of the committee shall consist as follows;
  1. The executive head of the administrative office, the administrative officer and the accounting officer
  2. A few members of the society members selected by the president.
Article 3 The term of committee members stated in Article 2 b) shall be 2 years though the important duties the committee members have shall not be precluded.
Article 4 The chairman of the committee shall be elected by the committee from among its members.
Article 5 The committee shall operate the following duties;
  1. Establishment of the website
  2. Website updates and acquiring the requested data of information for display
  3. Deletion of the irrelevant data
  4. Other duties recognized necessary by the committee
Article 6 The activities of the committee shall be reported to the president and the council and deliberated on a regular basis.
Article 7 This bylaws became operative on May 28th, 1999.

Agreement on Website Management

Links: The approval of website link shall be argued and decided in the website committee. In that case, the website links shall satisfy the standards that are non-commercial purposes and academically worthwhile. By satisfying these standards, the website committee shall post the links in a proactive manner.
Posting the information on the website: As a general rule, each posting data shall be deliberated in the website committee. The articles on recruitment shall be the paid post doctors and the teaching staff only. The articles on student recruitment shall not be permitted. However, the content making and submission of the website articles are basically decided by the administrative officer, also served as the member of the website committee, therefore the posting of the article are executed by the decision made by the administrative officer.

From the minutes of the website committee on May, 2001